Automation–Compatible
Mail - Mail that can be scanned and processed
by automated mail processing equipment such as a
barcode sorter.
Bulk Mail - The term is generally
used to describe presorting mail including Presorted
First-Class Mail and Standard Mail.
Bulk Mail Center (BMC) - A highly mechanized
mail processing plant that distributes Standard
Mail in piece and bulk form.
Business Mail Entry Unit (BMEU) - The area
of a postal facility where mailers present bulk,
presorted, and permit mail for acceptance. The BMEU
includes dedicated platform space, office space,
and a staging area on the workroom floor.
Carrier Route Presort Mail - Mail
sorted by carrier route to qualify for discount
postage rates. The mail requires no primary or secondary
distribution. The term is a general descriptor of
the available rates for this type of preparation,
which includes Enhanced Carrier Route Standard Mail,
automation carrier route First–Class Mail,
carrier route Periodicals, and carrier route Bound
Printed Matter. (Also called Enhanced Carrier Route
Standard Mail.)
Indicia - Imprinted designation
on mail that denotes postage payment (e.g., permit
imprint).
Known Office of Publication - The
business office of a Periodicals publication that
is in the city where the original entry for Periodicals
mailing privileges is authorized.
Mailing Permit - Permission to
mail at bulk (presorted) rates.
Meter Tape - A piece of adhesive
paper that is fed through a postage meter and imprinted
with postage. The meter tape is then applied to
a mailpiece (usually a large envelope or parcel
that is too big to fit through the postage meter).
Nonmachinable Surcharge - A surcharge
applied to mailpieces that cannot be sorted on mail
processing equipment because of size, shape, content,
or address legibility. Such mail must be processed
manually.
Oversized Rate - Parcel Post rate
for pieces exceeding 108 inches but not more than
130 inches in combined length and girth.
Permit Imprint - Printed indicia, instead
of an adhesive postage stamp or meter stamp, that
shows postage prepayment by an authorized mailer.
Postage Meter - A device that can
print one or more denominations of postage onto
a mailpiece or meter tape. It is available for lease
only from designated manufacturers.
Presort - The process by which
a mailer prepares mail so that it is sorted to the
finest extent required by the standards for the
rate claimed. Generally, presort is performed sequentially,
from the lowest (finest) level to the highest level,
to those destinations specified by standard and
is completed at each level before the next level
is prepared. Not all presort levels are applicable
to all mailings.
Presorted First–Class Mailing - A nonautomation rate category for a mailing that
consists of at least 500 addressed mailpieces and
is sorted and prepared according to USPS standards.
This mail does not bear a barcode.
Presorted Mail - A form of mail
preparation, required to bypass certain postal operations,
in which the mailer groups pieces in a mailing by
ZIP Code or by carrier route or carrier walk sequence
(or other USPS–recommended separation).
Presorted Rates - A discounted
postage rate. In exchange for this lower postage
rate, mailers must sort their mail into containers
based on the ZIP Code destinations on the mail.
Residual Shape Surcharge - A surcharge
applied to Standard Mail pieces that are prepared
as parcels or that are not letter size or flat size
(e.g., mailing tubes).
Single-Piece Rate - The "undiscounted"
or "full" postage rate available for individual
pieces of Express Mail, First–Class Mail,
Priority Mail, and Package Services. Single-piece
rates contrast with rates available for presorted
mail.
Sort - To separate mail by a scheme
or ZIP Code range; to separate and place mail into
a carrier case; to distribute mail by piece, package,
bundle, sack, or pouch. (Also see primary, secondary,
and tertiary.
Sortation - The distribution or
separation of mail to route it to its final delivery
point.
Weighted Fee - The fee charged
the sender for Standard Mail pieces endorsed "Address
Service Requested" or "Forwarding Service
Requested" that are returned as undeliverable.
The fee equals the single-piece First-Class Mail
rate x a factor of 2.472, rounded to the next whole
cent.
Zoned Rate - A rate structure for certain
Priority Mail, Periodicals (except nonadvertising
portion), and Package Services (Parcel Post and
Bound Printed Matter) that is based on weight and
distance traveled (or zones crossed).
What is CASS Certification?
The CASS™ system improves the accuracy of carrier
route, five-digit ZIP®, ZIP+4®, and delivery point
codes that appear on mailpieces. CASS is offered to all
mailers, service bureaus, and software vendors who want
to evaluate their address-matching software and improve
the quality of their ZIP+4, CRIS, and five-digit coding
accuracy. This process is graded by the United States
Postal Service®, National Customer Support Center
(NCSC), and the results returned to mailers in order to
provide useful diagnostics for correcting deficiencies.
CASS enables the Postal Service™ to evaluate the
accuracy of address-matching software programs in three
areas: (1) ZIP+4 delivery point coding, (2) carrier route
coding, and (3) five-digit coding. CASS allows vendors/mailers
the opportunity to test their address-matching software
packages and, after achieving a certain percentage of
compliance, to be certified by the Postal Service. CASS
does not measure the accuracy of ZIP+4 delivery point,
five-digit ZIP®, or carrier route codes in a mailer's
existing files. CASS enables mailers to measure and diagnose
internally written, commercially-available, address-matching
software packages. The effectiveness of service bureaus'
matching software can also be measured.
There are two stages in the CASS process: Stage I, which
is optional, and Stage II, which is required for certification.
Foreign Address
Canadian and International records can be mailed. Where
possible, these records should be sent in a separate data
file or have separate fields for the Province, Zip Code
and Country fields. If these records are included in your
domestic U.S. list, make certain that you DO NOT have
foreign postal or zip codes in the field designated for
the US zip codes. Canadian and International mailing is
priced separately. Contact our Mailing Services Dept.
(ext. 1400) for details and a cost estimate.
Duplicate Removal
We automatically look for duplicates where both the name
AND the address match. Our default procedure is to keep
just one of the duplicates for mailing. If you want us
to remove duplicates using different criteria, such as
where ONLY the address matches, please be sure to indicate
this when submitting your list. There is no charge for
removing duplicates.
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